We are very pleased that you have planned your trek with SHERPA ECO TREKS P. LTD. The idea of this hand out is to furnish your group with information for pre-trek preparations.
Firstly, we recommend that your group travel light. A good sized duffel bag with a top length zipper that can lock is best, together with a day pack for carrying personal items on the trek. An extra smaller bag would be handy to carry back client souvenirs after the trip.
AFTER ARRIVAL IN KATHMANDU
TREK BRIEFING:On your group’s arrival in Kathmandu, we will arrange to meet for a pre-trek briefing. Full information on all aspects for trek, questions and doubts will be discussed. On the trek, Trek Guide (Sardar) will give more details about the route, villages, people and other information regarding the trek.
PACKING: Please bear in mind the domestic airline baggage weight restrictions when packing. In this matter we request you to try and limit your total baggage to around 15 kgs. (About 35 lbs.). Your client may leave behind part of luggage in the hotel or our storeroom room before setting out on the trek, in Kathmandu. All baggage is to be clearly marked and locked. Kindly refrain from carrying or wearing valuables on the trek as client could lose them. Your client may leave them behind at the safety deposit box at your hotel.
HOW TO PACK: Clothes and equipment should fall into the following 4 categories:
- What you are going to leave behind in Kathmandu.
- What you are going to wear on the trail.
- What you are going to carry in your daypack.
- What you would like the porters to carry for you.
Excess clothes and luggage can be stored in hotel’s storeroom, and valuables in the safety deposit box. Please inform client to label luggage and all valuables they intend to store in the safety deposit box. Also please make sure to take a receipt from the front desk of hotel for all the things would like to leave behind while away.
ON THE TREK
FOOD AND DRINKS: On the trek we will serve wholesome food for replenishment and to meet your group’s energy requirement. Special dietary requirements can be provided on request. The menu for the trek will be discussed on the pre-trek briefing. The cooks at the Teahouses are trained in matters of hygiene and cooking and even the dishes are washed in mild disinfectant solution before serving. The water provided is pressure boiled and iodized. Water bottles may be filled at night so that you have cool water to drink the following day. Mineral water in bottles can be bought on many trek routes at additional costs – a 1 ltr bottle may cost about $ 1 and will double up as you go higher.
OUR STAFF ON THE TRIP: Will consist of one Escort who will be wholly responsible for the execution of the trip once it hits the trail. A Sherpa staff will be there to assist your client throughout and will walk along with the porters (one porter for two client) as well and guide the members on the trail and will also assist them in case of some problems.
WE WILL PROVIDE: Accommodation at Respective Places.
A TYPICAL DAY: A normal day on trek would start at about 6:00 am with a wake up call and a cup of steaming tea, coffee. Breakfast will be prepared and served at the dining table and we advise guests to pack their bags and leave it outside their rooms so that the Sherpa boys can load them on the porter’s baskets.
The morning part of the trip would begin after breakfast and last about three to four hours when a stop for lunch would be made. The afternoon part of the trip will be another two to three hours to the next village where tea, coffee and snacks will be waiting. Relax through the evening until dinnertime. After dinner you have the choice of sharing yarns with your fellow trekkers and Sherpa staffs.
SANITATION AND PERSONAL HYGIENE: Most of the teahouses and trekkers lodges will have a Nepali latrine (although not all teahouses or lodges will have an attached one). Some lodges do have.
Toilet paper will be provided. Limited hot water and Dettol soap will be provided twice a day for washing. The streams, rivers and at times hot springs along the trail are helpful.
DAILY WEAR: Our Trek guide / escort can help to plan client daily wear before each day’s walk. Please carry an extra shirt or a T-shirt (quick-dry) and a light jacket in your backpack. The mountain air is cold, so you can keep dry and warm after sweats and chills. A small hand-towel will be useful too.
WHAT TO CARRY DURING THE TREK: Daypack, preferably waterproof should be light, small and comfortable. All small personal items like toilet paper, water bottle, medicines, extra shirt, light warm wears, rain gear, gloves etc., that may be needed for the days trek should be packed into it. Porters who may not be with you at all times will carry your duffel bag.
GENERAL MATTERS: Personal belongings of clients will be looked after by our staff so, please help them by not leaving them unattended in villages and other public places. Campfires will be enjoyed wherever dead wood and driftwood are available. We do not want to add to the large-scale deforestation problem in the country. You will find the Nepalese people friendly, charming, inquisitive and quite ignorant about the west. We request you respect the local customs. Handouts by trekkers have led to increase in begging especially among village children, affecting their independent-spirited nature. As dental hygiene is a big problem no chocolate and sweets for the children, please. The Sherpa leader/Escort can advise clients if they are keen to help locally.
MONEY ON TREK: Client may want to buy drinks at wayside shops and souvenirs from the natives. Small change should be carried. As customary, we can help discuss in detail in the pre-trek briefing.
EMERGENCY: In the event of illness or injury, either the Sirdar (trek guide) will arrange to send someone for assistance or transport the ill person to a nearest hospital, airstrip, or road head for evacuation to Kathmandu. The Sirdar and tour escort has complete authority and responsibility in such a situation. It is up to the individual member to decide whether his assistance is required or continue the journey depending upon the situation. The only guideline in such condition is common sense.
HIGH ALTITUDE SICKNESS: Since the trek to Everest region (our program) will go up to 3841 meter above sea level this information is provided to answer question on this subject.
If you have not experienced walking in high altitude region before you may feel uncomfortable with headache, nausea, and lethargy. Even if you have previous experience it is not a guarantee that you are immune. Even if you are in good physical shape you should slow down your walking pace as you trek above 4000 meters. Experience and statistics has shown that this measure had reduced likelihood of getting altitude sickness. This is neither an assurance nor a guarantee but caution to ask you to be prepared emotionally. In case you get altitude sickness you should be prepared to retreat to lower altitude.
Most fatal cases of altitude sickness (Pulmonary oedema) resulted from people pushing themselves beyond their capabilities when they were severally affected by altitude problem. Usually altitude problem does not occur below 3600 meter, however at least one extra day should be allowed if you have flown direct to that altitude.
TREK KIT LIST
WHAT TO WEAR: Light clothing is only for short treks up to seven days at altitudes up to 6000ft (1830m) during fall (autumn) from September to November and in spring between March to May. Other months at all altitudes will be cold and at times temperatures will be below zero.
Footwear: You will need hiking boots with ankle support, sneakers for flat trails and flip-flops or chappals for use around the camp.
Clothes: Shirts, T-shirts (4), blouse, etc., for daywear and a woollen shirt for the evenings.
MEN: Shorts, cotton trousers, jeans, sweatpants (recommended) etc.
LADIES: Shorts (not too short!), long skirts are acceptable in well-trekked areas, Jeans or trousers if preferred. Sweat pants are recommended.
Undergarments & Socks: Thermal underwear, inner trousers and thick trek socks for above 7,000 ft. treks is advised
Warm Clothes: A light sweater, a windcheater (Gore Tex) or light lined/padded jacket, down jacket or parka for above 7000 ft. treks. Woolen cap and warm gloves will be good.
Sun / Rain: Rain gear or umbrella and a sun hat are essential. Global warming has led to freak weather conditions and it has become difficult to predict weather conditions.
Note: Umbrellas are cheap in Kathmandu.
ADDITIONAL ITEMS: For most treks from mid-November till mid-February and for those above 10,000-ft./3000 m., in spring and autumn, anti-dazzle glasses or goggles with side attachments are recommended and high altitude food supplements (favorite snacks, drink and soup mix) if necessary.
IMPORTANT NOTE: In the event of an accident or a serious ailment on trek, helicopter evacuation can be arranged. The helicopter fare with 10% service charge and the hospital/medical charge will have to be cleared before departing from Kathmandu. A risk, release and guarantee form has to be signed before leaving on a trek with us. It is advisable to leave behind approx US$ 500 per person for an emergency back-up measure.
INSURANCE: There are no reliable medical insurance policies in Nepal for foreigners. The best one is the Europe-Assistance, which has an agent in Kathmandu. We strongly recommend you to take a comprehensive travel insurance in your own country covering theft, loss of valuables, tour & flight delays or cancellations, illness, hospitalization and most of all adventure activities involving elements of risk, especially to cover Emergency Helicopter Evacuation and hospitalization.
BOOKS: Trekking in the Nepal Himalayas by Stan Armington published by the Lonely Planets books provides you comprehensive information on all matters regarding trekking in Nepal.
The Trekkers Peaks of Nepal by Bill O’Connor published by Crow Wood press in U.K. provides you with information on all matters regarding climbing peaks in Nepal.
Trekking in Nepal by Toru Nakano published by Allied Publishers gives you some insight into some important trekking areas in Nepal. A map of Nepal is enclosed in book.
HOW TO PACK
In The Day Pack:
- Sun glasses
- Moisturizing/Sun screen lotion
- Prescribed medicines
- Camera and spare film
- Reading Reference book/Note book
- Pencil/Pen / Water bottle/ Trek permits
- Toilet paper
- Umbrella/rain gear / Sweater
- Extra T-shirts (for those who sweat)
In The Duffel Bag:
- Flash light / Head Lamp
- Spare batteries & bulbs
- Washing soap
- Spare clothes/under wears – in plastic bags
- Extra shoes / sandals – in plastic bags
- Sleeping bag
- Carry Mat
Personal Equipment Check List for HHC Treks
- – Medium weight hiking boots, good quality, well water proofed, new laces
- – 3 pairs lightweight socks
- – 2 pairs heavy socks, wool/polyester, worn over lightweight socks
- – 1 pair running type shoes, or sandals
- – 4 (or more) pairs regular underwear
- – 1 pair long underwear, light/medium weight, polypro or capelin tops & bottoms
- – Pile jacket, full zip is best for temperature regulation
- – synthetic fill vest (optional, but recommended)
- – Outer shell, wind/rain protection, with hood, gore-tex or similar, big enough to go over everything
- – Wind/rain pants or bibs, gore-tex or similar
Note: the layers above work much better than a single huge parka
- – 1 pair walking shorts, supplex nylon or similar
- – 2 pairs long hiking pants, one should not be cotton
- – 3 cotton Tee shirts (or more)
- – 1 long sleeve shirt, lightweight
- – 1 long sleeve shirt, warm
- – Baseball type sun hat or brimmed hat, for sun and rain warm ski
- hat scarf or neck gaiter
– 1 pair light or mid-weight gloves
- 1 daypack, approx 2,000 cu. in, padded straps etc, a couple of outside pockets
- – 1 big duffle bag, ballistic nylon, heavy duty, big enough for
- everything, lockable everything has to fit in this bag.
- – 1 Medium size towel
- – A complete change of clothes (and a small bag to leave them in)
- – 2 Water bottles, Nalgene is best, wide mouth preferred, 1 liter size
- – Pee bottle (optional); suggest different shape from water bottle, narrow neck is better,
less chance of spillage (practice at home).
- – Swiss Army knife, with scissors & tweezers.
- – Head lamp, with lithium batteries are best, no need for high-tech halogen bulbs
- – Flashlight, pocket sized
- – Sunscreen, minimum 15 spf
- – Chap stick (s) with sun block
- – Sunglasses, and extra prescription lenses or contacts (very important)
Miscellaneous Travel Items (optional):
- – Neck pouch to carry permits and passport photocopies while travelling
- – Photocopy of passport
- – 4 extra passport size pictures for visas and permits
- – Money belt
- – A horseshoe shaped inflatable pillow for the drive.
- – Granola bars, peanuts, etc. and a litter or two of bottled water
- – Personal diary
- – List of postcard mailing addresses
- – A couple of books (paperback)
- – Personal kit, toothbrush, etc.
- – Pepto Bismol
- – Advil
- – Band-Aids, Beta dine swabs, moleskin (for blisters), antibiotic ointment, gauze
pads and tape.
Booking & Confirmation
An advanced payment of 30% of the total trek cost is required for confirmation of booking. We will invoice you for the advanced payment which can be paid into our bank account. Details will be provided if necessary.
The balance must be paid before the trek departure.
Should you cancel your trip at any time then you will be entitled to the following refunds:
- US $100 per person after confirmation of the booking and within one month of commencement of the trek.
- US $200 per person within 15 days of commencement of the trek.
- No refund after commencement of the trek.
Visa fee and Trekking Permit
- US Dollars 25 or other convertible foreign currency equivalent for 15 days multiple entry visa.
- US Dollars 40 or other convertible foreign currency equivalent for 30 days multiple entry visa.
- US Dollars 100 or other convertible foreign currency equivalent for 90 days multiple entry visa.
- Toursits with passports from South Asian Association for Regional Cooperation (SAARC) nations aren’t required to pay visa for 30 days
- Indian nationals do not require visa to enter into Nepal.
Visa for Nepal and Trekking Permit
If you do not have a visa from your nearest Royal Nepalese Embassy or Consulate, it is issued on arrival at the point of entry. Tourists are allowed to stay for a total of 150 days in Nepal. The extension fee, after 90 days (upto 60 more days) is at $2.00 per day per person. Official entry points are at following places:
- Tribhuwan International Airport, Kathmandu
- Kodari at Nepal-Tibet (China) border
- Birgunj (India-Nepal border)
- Kakarbitta (India-Nepal border)
- Sunauli, Bhairawa (India-Nepal border)
- Nepalgunj (India-Nepal border)
- Dhangadi (India-Nepal border)
- Kakarhawa (Kalidaha) (India-Nepal border)
- Koilabas (India-Nepal border)
- Rani Sikiyahi (Jogbani) (India-Nepal border)
- Mahendranagar (India-Nepal border)
- Jaleswor (India-Nepal border)
- – Immunizations: (based on IAMAT recommendations)
- – Hepatitis A and Hepatitis B vaccines, Typhoid, Meningitis, Tetanus, Polio (adult Booster if you’ve never had one)